Calculating Your Plano Copier’s TCO

If you are going to buy a Plano copier, it is in your organization’s best interest that you make a few calculations. You should make some calculations based on the life cycle of the machine, and translate the calculation to a net cost per copy. Like most things in business, it is not an exact science, but it helps in running a tight ship when you are budget conscious.

Calculating Your TCO (Total Cost of Ownership)

The TCO for your copier is essentially the capital cost plus the total copy charge plus other factors such as the energy bill.
The capital cost is basically the initial cost for the copier when you buy it outright, or the lease payments for the term of the lease of around 3-5 years. Buying a copier or leasing one is at the organization’s discretion.

The copy charge is also known as the pay per click. A click equals an A4 print/copy. When an A4 has been printed or copied on both sides; that equals two clicks. The copy charge usually covers the cost of the toner as well. Some companies may include the cost of paper in their calculations. The pay per click varies and depends on the volume of print/copy per month. A low end copier will have a higher cost per copy/print charge.